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AppFolio vs RealPage

AppFolio logo
AppFolio
The market-leading property management platform for mid-to-large residential, commercial, and community association portfolios.
$1.49/unit/mo (50 unit min)
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RealPage logo
RealPage
RealPage is an enterprise-grade property management platform — covering leasing, accounting, maintenance, AI revenue management, and resident services — built for multifamily portfolios from regional operators to institutional REIT-scale owners.
Custom (enterprise)
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AppFolio vs RealPage: feature comparison

FeatureAppFolioRealPage
Online Rent Collection✓✓
Tenant Screening✓✓
Maintenance Request Tracking✓✓
Owner Portal✓✓
Accounting & Reporting✓✓
Lease E-Signature✓✓
Listing Syndication✓✓
Mobile App (iOS + Android)✓✓

AppFolio — Pros & Cons

Pros

  • Category leader — most comprehensive feature set
  • Covers residential, commercial, and HOA on one platform
  • Advanced AI for leasing and maintenance
  • Strong integrations and API

Cons

  • 50-unit minimum — not for small landlords
  • Per-unit pricing adds up fast
  • Implementation can be lengthy
  • Onboarding fee required

RealPage — Pros & Cons

Pros

  • Enterprise AI suite (Lumina) automates rent pricing, leasing conversations, and NOI optimization at portfolio scale
  • OneSite integrates accounting, maintenance, CRM, and utilities in one platform — no stitching together third-party tools
  • Built for scale: used by the largest institutional apartment operators managing tens of thousands of units
  • Comprehensive tenant screening (ScreeningWorks) and compliance tools built directly into the leasing workflow

Cons

  • No public pricing — all sales are enterprise-negotiated; expect significant cost and a lengthy procurement process
  • Long-term contracts with high switching costs make it difficult and expensive to exit mid-engagement
  • Steep implementation learning curve; onboarding typically requires weeks of professional services support
  • Overkill for small landlords — operators with fewer than ~100 units will pay enterprise prices for features they'll never use
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